Privacy Policy

Player Research is strongly committed to protecting your personal information. This privacy policy outlines how we handle your personal data.

The short version is simple: we always respect your privacy, and your right to withdraw from contact with Player Research. By signing up to playtest with us, or by contacting us through this website, you are agreeing to our terms and conditions, and consent to your data being managed and retained in accordance with our data privacy and retention policy. If you ever wish to stop hearing from us we make it very easy to unsubscribe. If you want more information, please read the following information and/or contact us at the link below.

The processing of personal data, such as the name, address, e-mail address, or telephone number of a data subject shall always be in line with the General Data Protection Regulation (GDPR), and in accordance with the country-specific data protection regulations applicable to Player Research. By means of this data protection declaration, we would like to inform you – as a member of the general public – of the nature, scope, and purpose of the personal data we collect, use and process. Furthermore, data subjects are informed, by means of this data protection declaration, of the rights to which they are entitled.

1. Purpose

The purpose of this document is to provide the Company’s statement of intent on how it provides a structured and compliant data and records management system. We define ‘records’ as all documents, regardless of the format, which facilitate business activities, and are thereafter retained to provide evidence of transactions and functions.

Such records may be created, received or maintained in hard copy or in an electronic format with the overall definition of records management being a field of management responsible for the efficient and systematic control of the creation, receipt, maintenance, use, distribution, storage and disposal of records.

2. Applicability

This policy applies to all our staff within the Company (permanent, fixed term, and temporary staff, any third-party representatives or sub-contractors, agency workers, volunteers, interns and agents engaged with the Company in the UK or overseas), and pertains to the processing of personal information. Adherence to this policy is mandatory and non-compliance could lead to disciplinary action.

3. Acronyms

At various points this privacy policy will use the following acronyms:

GDPR – General Data Protection Regulation
GDPR PM – General Data Protection Regulation Project Manager
DPO – Data Protection Officer
DPM – Data Protection Manager
HR – Human Resources
Workable – Recruitment System (Data Processor)
DS – Data Subjects (you guys)

4. Personal data privacy policy

Player Research is strongly committed to protecting your personal information. It is our corporate social responsibility to protect personal information obtained from you directly or through affiliated companies (if we ever use any).

Accordingly, Player Research complies with all applicable laws in the territories in which it operates. We regard proper management of personal data to be one of the core principles of our business.

“Personal data” is defined in Article 4 of the GDPR:

“‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person”

Here is Player Research’s Personal data protection policy:

Acting as a Data Controller with respect to the personal data collected from our website visitors and data subjects who directly send us your personal information through signing up to our player database, applying for a playtest, sending your information through our ‘contact’ page, applying to roles here by sending us your Resume/CV, commenting on our blog. Player Research will comply with laws and regulations pertaining to personal data protection, and shall put in place its own rules and systems.

All employees of Player Research shall abide by the Personal Data Protection Policy and will make the strongest effort to protect personal data.

1. Handling of Personal Data

Player Research will obtain personal data via appropriate methods. Except where allowed by laws and regulations,Player Research uses personal data within the scope of the purposes of use specified.Player Research will not use personal data beyond the necessary scope for the attainment of the stated purposes of use. Except where allowed or required by laws and regulations, Player Research shall not provide personal data and personal identification data to a third party without prior consent from the individual.

Article 13 of the GDPR provides that:

“Where personal data relating to a data subject are collected from the data subject, the controller shall, at the time when personal data are obtained, provide the data subject with all of the following information: … (c) the purposes of the processing for which the personal data are intended as well as the legal basis for the processing; (d) where the processing is based on point (f) of Article 6, the legitimate interests pursued by the controller or by a third party”

Article 6 (f) of the GDPR provides that:

“Processing shall be lawful only if and to the extent that at least one of the following applies: (f) processing is necessary for the purposes of the legitimate interests pursued by the controller or by a third party, except where such interests are overridden by the interests or fundamental rights and freedoms of the data subject which require protection of personal data, in particular where the data subject is a child.”

By using this site and by disclosing your Data to Player Research (signing up to our player database, applying for a playtest, sending your information through our ‘contact’ page, applying to employment roles here by sending us your Resume/CV, comment on our blog), you consent to the collection, storage, processing, use and disclosure of your data by Player Research as described in this Privacy Policy. This will include your name, address, e-mail address, phone number(s), educational background, picture, work experience and information from your CV and application.

You have the possibility to register on Player Research’s website with your personal data. Exactly what personal data is transmitted to the controller is determined by the means used to register. The personal data entered by you are collected and stored exclusively for internal use by the controller, and for their own purposes. The controller may request transfer to one or more processors (e.g. mailing list service provider) that also uses personal data for an internal purpose which is attributable to the controller.

By registering on the Player Research website, the IP address—assigned by the Internet service provider (ISP) and used by the data subject—date, and time of the registration are also stored. The storage of this data takes place against the background that this is the only way to prevent the misuse of our services, and, if necessary, to make it possible to investigate committed offences; the storage of this data is therefore necessary to secure the controller. This data is not passed on to third parties unless there is a statutory obligation to pass on the data, or if the transfer serves the aim of criminal prosecution.

Your registration, with the voluntary indication of personal data, is intended to enable the controller to offer you content or services that may only be offered to registered users due to the nature of the matter in question. Registered persons are free to change the personal data specified during the registration at any time, or to have them completely deleted from the data stock of the controller.

When submitting CVs/resumes the data received from you will be used for recruitment purposes only and won’t be further processed in a manner that is incompatible with these purposes. If you apply for an employment role at Player Research (not a playtest) personal information submitted via the website could potentially be shared across our global studios, and other Keywords International studios (our parent company) and this would only be done for the purposes of recruitment.

Player Research’s parent company Keywords International has offices located across 4 continents and 20 countries. The European Commission has made an “adequacy decision” with respect to the data protection laws of each of the countries Player Research interacts with. For purposes of recruitment, appropriate safeguards will protect data transfers to each of the countries. More information about the different Keywords International Studios and their locations can be found at Keywords International About Us and Contact pages.

Player Research will keep your application and personal data for up to 6 months from the date you apply for a role.

Notwithstanding the other provisions of this Privacy Policy, we may retain your personal data where such retention is necessary for compliance with a legal obligation to which we are subject, or in order to protect your vital interests or the vital interests of another natural person.

Your rights

Under the GDPR, your personal data rights have changed. Please find below a summary of the rights you have under the GDPR. Some of the rights may be complex, so please refer to GDPR Chapter 3 of the Regulation or feel free to get in touch with either us (Player Research) or the Keywords International Data Protection Manager at DataProtectionManager@keywordsstudios.com for more information.

Your principal rights under data protection law are:

a) the right to access;
b) the right to rectification;
c) the right to erasure;
d) the right to restrict processing;
e) the right to object to processing;
f) the right to data portability;
g) the right to complain to a supervisory authority; and
h) the right to withdraw consent.

If you do not agree with or are not comfortable with any aspect of this statement, your only remedy is not to signup to our player database/sign up to our playtests/submit your CV/comment on our blog and to discontinue using Player Research. Your continued use of any part of our Site following notification or posting of such changes will constitute your acceptance of those changes.

  1. Personal Data Protection System

Player Research and Keywords International shall assign managers to oversee the protection and management of personal data. Roles and responsibilities regarding personal data will be clearly defined for all employees. Employees will receive guidance on best procedures when handling personal data.

  1. Protection of Personal Data

In order to ensure the security of personal data, Player Research shall implement and oversee security measures necessary for prevention of leakage, loss or damage of personal data. Should any the handling of any personal data be outsourced to a third party, an agreement with that third party requiring the protection of personal data will be created. Player Research will provide instructions and supervision to the third party regarding the correct handling of personal data.

  1. Continuous Improvements to the Personal Data Protection Policy

Player Research shall continuously review and look for improvements in its Personal Data Protection Policy to match with changes in business, social, legal or IT environments.

  1. Legal Compliance

Player Research shall comply with all laws, government guidelines and other regulations governing the protection of personal data.

  1. Children

We do not knowingly collect any personally identifiable information from children below the age without requiring parental consent. If it is discovered that we have collected personally identifiable information from such children without their parent’s consent, then reasonable measures will be taken to erase the information promptly.

  1. Revisions to this policy

Player Research may revise this Policy in response to changes in applicable laws and regulations, or as necessary for best protecting personal information. Revisions to the Personal Data Protection Policy will become effective at the time of posting on Player Research’s website unless otherwise noted.

  1. Inquiries

Player Research will establish a procedure to accept and respond to inquiries regarding the Personal Data Protection Policy or collected data by the Company, and will respond in a timely manner.

Updated on 30th April 2018